Sound familiar?
A bookkeeper who understands staffing agencies
A staffing agency works with many flexible workers, short contracts and frequent invoicing. This makes the records more complex than in most other sectors. Payroll tax, the G-account, collective labour agreements and client liability all need accurate processing. Moreover, clients and certification bodies increasingly ask for proof that your records are in order, for instance for NEN 4400. Our bookkeepers know these requirements and keep your records structured. This way you always have a clear view of margins, outstanding invoices and obligations.
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Processing of payroll and invoicing
Support with G-account and NEN 4400
Monthly insight into margins per client
One fixed point of contact for your agency
Services
What you get
Payroll and invoicing
We process hours, invoices and payroll entries accurately, so your records match every client.
Compliance support
We keep your records ready for the G-account, payroll tax obligations and NEN 4400 audits.
Insight into margins
You see per client and per period what your agency earns after personnel costs.
Personal contact
You get one fixed bookkeeper who knows the staffing sector and your agency.
Why choose a bookkeeper who knows staffing agencies?
Staffing agencies face rules that other businesses rarely meet. Chain liability for payroll tax and social security contributions makes accurate records essential. Many clients also expect proof of compliance, such as a G-account balance or an NEN 4400 certificate. Moreover, cash flow needs close attention, because wages are paid weekly while clients often pay after thirty days or longer. A bookkeeper with sector knowledge recognises these patterns, plans ahead for tax payments and flags risks early. This way you avoid back payments and keep control of your working capital.
Results
No promises.
Proof.
Real entrepreneurs. Real results.
Discover how entrepreneurs like you
grew with structure as their foundation.
View all Results
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Tax-neutral contribution and holding structure. €210,000 in structural annual tax savings.
Belgian Cayman tax avoided. €280,000 in additional tax prevented with a watertight substance file.
Polish VAT claim withdrawn. €190,000 in assessment, penalties and interest averted.
€1,200,000 released by PayPal after fourteen weeks of court proceedings.
EUIPO opposition dismissed in full. Brand name retained intact after a competitor's attack.
Records that keep pace with your growth
As your staffing agency grows, the number of flexible workers, clients and invoices rises quickly. A new client with different terms or a switch to another collective labour agreement changes how hours must be processed. We adjust your records to these changes and keep reports comparable over time. We also warn you in good time when deadlines for payroll tax or VAT approach. This way your records stay reliable, even when your agency expands or changes direction.
FAQ
Questions?
We'll answer them.
What does a bookkeeper for a staffing agency cost?
The cost depends on the number of flexible workers, the number of clients and how often you need reports. A small agency with a few dozen workers needs less time than an agency with several hundred. We agree on a clear monthly price in advance, so you know what to expect. After an introductory meeting you receive a quote that matches your situation.
What is the G-account and does my agency need one?
The G-account is a blocked bank account that secures payment of wage tax and VAT. Clients may pay part of your invoice into this account instead of your regular account. Many staffing agencies use it to reduce the liability risk for their clients. The balance may only be used to pay the Tax Authorities. We keep track of the account and make sure payments are processed correctly.
What does NEN 4400 mean for my records?
NEN 4400 is a standard that shows a staffing agency pays its taxes and social contributions on time. Certification requires accurate records and regular checks. Clients often ask for this certificate before they hire workers through your agency. We help prepare the documents and keep your records ready for audits. This saves time and reduces the risk of findings.
Can I hand over my staffing agency records to you?
Yes, you can. We start with an intake to understand your agency, your clients and your current systems. After that we take over the records from your previous bookkeeper, with your permission. We check the figures from earlier periods so that nothing gets lost. This way your agency continues without interruption.
